Invitation to quote # SH-1.2.1.1

Invitation to quote

# SH 1.2.1.1

«Medical furniture and equipment

for 39 PHC ambulatories»

_September_ _09_, 2016

1.                  The Government of Ukraine received a loan from the World Bank for Reconstruction and Development # 8475-UA for funding the project “Serving People, Improving Health” (hereinafter – the Project).A portion of this loan shall be used for payments under the contract related to this Invitation to Quote (hereinafter – the Invitation).

2.                  The Department of Health care of Dnipropetrovsk Oblast State Administration (hereinafter – the Purchaser) hereby invites you to submit your price quotation for the following items:

Information on technical specifications and final destination is itemized in Annex 2 “Technical Requirements”.

3.                  Quotes has to be complete (include all the items) combined under this Invitation.Incomplete quotations will be rejected.Offers will be evaluated for all items. The award will be made to the firm offering the lowest evaluated price for all items.

4.                  Your quotations in Ukrainian in the format provided in the Annex 3 "Form of Quotation", as well as the necessary supplementary information shall be sent to the following address:

Public Health Care Department of Dnipropetrovsk Oblast State Administration

Address:room 150, 2 Oleksandra Polya Ave., Dnipro, 49000, Ukraine.

Attention: Budyak N.Y. – Director of Health Care Department of Dnipropetrovsk Oblast State Administration, Deputy Chair of the Commission for the selection of consultants, goods and non-consulting services.

Tel./ Fax:+38 (056) 742-87-62

Tel.+380 - (056) - 770-90-38

E-mail:guoz@adm.dp.gov.ua; CC: vrv07@ukr.net; dnipro_project@ukr.net

By applying to the above address, the bidders may also receive additional information.

5.                  The deadline for receipt of your quotation by the Purchaser at the address indicated in the paragraph 4 is: September 18, 2016, 16:00 local time.Your price quotation may be submitted by hand, mail, fax or sent to e-mail address or physical address above.Your quotation should be accompanied by adequate documentation and catalogue(s) and other printed material or pertinent information for each item quoted (they may be submitted by e-mail), as well as the names and addresses of the organizations that provide service in the city of Dnipro and the city of Kryvyi Rih, Dnipropetrovsk Oblast, Ukraine.

6.                  Your quotation must be submitted in accordance with the following instructions and according to the attached Contract, according to the Annex 4 “Form of Contract”.Attachment 1 “Terms and Conditions of Supply” makes an integral part of the Contract.

(і) PRICES.The prices shall be in any currency (taxes must be indicated separately) for the Total Cost of Goods at the destination, set out in Table 1, Annex 1, inclusive of all taxes, VAT, customs payments, transportation inside the country and insurance, loading and unloading.In accordance with clauses of applicable Ukrainian laws, the Supplier that shall offer the contract currency other than Ukrainian Hryvnia, shall, subject to delivery of goods, be entitled to payment in Ukrainian Hryvnia (http://www.bank.gov.ua), calculated at the currency exchange rate, established by the National Bank of Ukraine at the moment of signing by both parties of the delivery and acceptance certificate.

(ii) EVALUATION OF QUOTATIONS.Offers found to be substantially compliant with the appropriate technical requirements, shall be evaluated by way of comparing the total price at final destination, as provided in paragraph (i) above.For evaluation and comparison purposes, the currency of the Quote shall be converted to the currency of the Purchaser’s domicile country (Ukrainian Hryvnia) at sell exchange rate, established by the National bank of Ukraine (http://www.bank.gov.ua).The deadline for the submission of Quotes, indicated in paragraph 5 of this Invitation to Quote shall be the exchange rate date.

In evaluating the quotations, the Purchaser will determine for each bid the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:

(a) where there is a discrepancy between amounts in figures and in words, the amount in words will govern;

(b) where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;

(c) if the Supplier refuses to accept the correction, its quotation will be rejected.

(ііі) AWARD OF THE CONTRACT.The award will be made to the firm offering the lowest evaluated total price and that meets the required supply and technical requirements.The Contract (hereinafter – the Contract) shall be executed with the Supplier that would make the best offer.The form of the Contract is set out in the Annex 4 “Contract”.

(iv) VALIDITY OF THE OFFER.Your quotation should be valid for a period of thirty (30) days from the deadline for receipt of quotations indicated in Paragraph  5 of this Invitation to Quote.

For more information, please contact:

Public Health Care Department of Dnipropetrovsk Oblast State Administration

Address:room 207, 1 Oleksandra Polya Ave., Dnipro, 49000.

Tel.+380 - (056) - 770-90-38

E-mail:guoz@adm.dp.gov.ua; CC: vrv07@ukr.net; dnipro_project@ukr.net

7.                  INSPECTIONS AND AUDITS

7.1       The Supplier shall undertake to follow the entirety of the Purchaser’s instructions, which are not in conflict with the applicable laws of the Goods designated country. 

7.2       The Supplier shall allow the Bank and/or to the individuals, appropriately authorized by the Bank, to inspect the Supplier’s offices and the entirety of accounts and records, which are related to the performance under the Contract and the submission of the Quote, and, subject to the Bank’s request, to give opportunity to the auditors, appointed by the Bank, to conduct audits of such accounts and records. The Supplier must also ensure that similar permissions are granted to the Bank by the entirety of the Supplier’s sub-contractors and consultants. The Supplier and their subcontractors and consultants must pay attention to Clause 8 “Fraud and Corruption” of the Form of Contract, which reads, inter alia, that the acts intended to materially impede exercising by the Bank of its rights to conduct inspections and audits, constitute a prohibited practice and may result in contract termination (as well as in declaring the Supplier ineligible for participation in the Bank’s projects, pursuant to the Bank’s applicable sanctions procedures).

8.                  Please confirm by e-mail the receipt of this invitation and whether or not you will submit the price quotation.

Annexes:

Annex 1 “Terms and Conditions of Supply”

Annex 2 “Technical Requirements”

Annex 3 “Form of Quotation”

Annex 4 «Contract»

Acting Director of Health Care Department

of Dnipropetrovsk Oblast State Administration   O.V. Lugova

• Link: http://wb.moz.gov.ua