Invitation to quote No. SH-1.4.8

INVITATION TO QUOTE

No. SH 1.4.8

«Computer and office appliances for SMU»

November 02, 2016

1.    The Government of Ukraine has received a loan from the International Bank for reconstruction and Development (hereinafter referred to as the Bank) No. 8475-UA as of 19.03.2015 to implement the project «Serving People, Improving Health Project » (hereinafter referred to as the Project).A portion of this loan shall be used for payments under the contract related to this Invitation to Quote (hereinafter referred to as the Invitation).

2.    The Department of Health care of Dnipropetrovsk Oblast State Administration (hereinafter referred to as the Purchaser) hereby invites you to submit your price quotation for the following items:

The Quantity and Specification of the goods are set out in Annex 1 “Terms and Conditions of Supply” and in Annex 2 “Technical Requirements”.

3.      The Quotes must be complete (i.e., they need to include the entirety of the items and their quantity, set out in this Invitation). Incomplete Quotes shall be rejected. Quotes regarding the entirety of items procured shall be evaluated. Contract shall be awarded to the bidder that would offer the lowest evaluated price for the entirety of items.

4.       Your quotations in Ukrainian in the format provided in the Annex 3 "Form of Quotation", as well as supplementary information shall be sent to the following address:

Health Care Department of Dnipropetrovsk Oblast State Administration

Address: room 150, 2 Oleksandra Polya Ave., Dnipropetrovsk, 49000, Ukraine.

Attention:  BudyakN.Y., Director of Health Care Department of Dnipropetrovsk Oblast State Administration, Chair of the Commission for the selection of consultants, goods and non-consulting services.

             Tel./ Fax: +38 (056) 742-87-62

E-mail:guoz@adm.dp.gov.ua; CC: dnipro_project@ukr.net; vrv07@ukr.net

Subject:SH/1.4.8 Quotation

By applying to the above address, the bidders may also receive additional information.

5.      The deadline for receipt of your Quotation by the Purchaser at the address indicated in the paragraph 4 is: November 02, 2016, 17:00 local time. Your price quotation may be submitted by hand, fax or sent to e-mail address above.

6.      Your quotation should be accompanied by adequate documentation and catalogue(s) and other printed material or pertinent information for each item quoted (they may be submitted by e-mail), as well as the names and addresses of the organizations that provide service in the city of Dnipro, Dnipropetrovsk Oblast, Ukraine.

7.      Your quotation must be submitted in accordance with the following instructions and according to the attached Contract, according to the Annex 4 “Form of Contract”. Attachment 1 “Terms and Conditions of Supply” makes an integral part of the Contract.

(і) PRICES. The prices shall be in any currency (taxes must be indicated separately) for the Total Cost of Goods at final destination: Health Care Department of Dnipropetrovsk Oblast State Administration, situated at: room 101, 2 Oleksandra Polya Ave., Dnipropetrovsk, 49000, Ukraine, which includes all taxes, VAT, customs, duties, inland transportation, loading and unloading, software installation and inspection of goods at the address of the Purchaser stated herein. For Supplier that proposed the contract currency other than UAH payment shall be made in UAH at the National Bank of Ukraine (http://www.bank.gov.ua), in accordance with Ukrainian legislation, on delivery at the rate on the date of the Goods Delivery Note signing by both Parties of the Contract.

(ii) EVALUATION OF QUOTATIONS. Offers found to be substantially compliant with the appropriate technical requirements of the Invitation shall be evaluated by way of comparing the total price at final destination, as provided in paragraph (i) above. For evaluation and comparison purposes, the currency of the Quote shall be converted to the currency of the Purchaser’s domicile country (Ukrainian Hryvnia) at sell exchange rate, established by the National bank of Ukraine (http://www.bank.gov.ua).The deadline for the submission of Quotes, indicated in paragraph 5of this Invitation to Quote shall be the exchange rate date.

In evaluating the Quotations, the Purchaser shall determine for each bid the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:

(a) where there is a discrepancy between amounts in figures and in words, the amount in words will govern;

(b) where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;

(c) if the Supplier refuses to accept the correction, its quotation will be rejected.

(ііі) AWARD OF THE CONTRACT. The award will be made to the firm offering the lowest evaluated total price and that meets the required supply and technical requirements. The contract will be signed with the successful Supplier. The form of the Contract is provided in the Annex 4 “Form of Contract”.

(iv) VALIDITY OF THE OFFER. Your quotation should be valid for a period of thirty (30) days from the deadline for receipt of quotations indicated in Paragraph  5of this Invitation to Quote.

For more information, please contact:

Health Care Department of Dnipropetrovsk Oblast State Administration

Address: room 207, 1 Oleksandra Polya Ave., Dnipro, 49000.

Contact person:  Roman Voloskovets – Procurement Consultant

             Tel: +38 (056) 770-90-38

E-mail: guoz@adm.dp.gov.ua; копія:dnipro_project@ukr.net; vrv07@ukr.net

8.    INSPECTIONS AND AUDITS

8.1       The Supplier shall undertake to follow the entirety of the Purchaser’s instructions, which are not in conflict with the applicable laws of the Goods designated country.

8.2       The Supplier shall allow the Bank and/or to the individuals, appropriately authorized by the Bank, to inspect the Supplier’s offices and the entirety of accounts and records, which are related to the performance under the Contract and the submission of the Quote, and, subject to the Bank’s request, to give opportunity to the auditors, appointed by the Bank, to conduct audits of such accounts and records. The Supplier must also ensure that similar permissions are granted to the Bank by the entirety of the Supplier’s sub-contractors and consultants. The Supplier and their subcontractors and consultants must pay attention to Clause 5 “Fraud and Corruption” of the Form of Contract, which reads, inter alia, that the acts intended to materially impede exercising by the Bank of its rights to conduct inspections and audits, constitute a prohibited practice and may result in contract termination (as well as in declaring the Supplier ineligible for participation in the Bank’s projects, pursuant to the Bank’s applicable sanctions procedures).

9.    Please confirm by e-mail the receipt of this invitation and whether or not you will submit the price quotation.

Annexes

Annex 1 “Terms and Conditions of Supply”

Annex 2 “Technical Requirements”

Annex 3 “Form of Quotation”

Annex 4 «Form of Contract»

Director of Health Care Department

of Dnipropetrovsk Oblast State Administration,

Deputy Head of SMU        

N.Y. Budyak

• Link: http://wb.moz.gov.ua