INVITATION TO QUOTE No. SH – 1.2.5
- Date of the news:
- Component:
- Subproject:
INVITATION TO QUOTE
No. SH-1.2.5
Computer equipment, general-purpose software, network equipment for ambulatories of family medicine
December 28,2018
1. The Government of Ukraine received Loan No 8475-UAdated 19.03.2015 from the International Bank for Reconstruction and Development (hereinafter – the Bank) to finance the Serving People, Improving Health Project(hereinafter – the Project). Part of the funds from the loan shall be used to cover the expenses under the contract to which this Invitation to Quote (hereinafter – the Invitation) relates.
Health Care Department of Dnipropetrovsk oblast state administration (hereinafter referred to as the Purchaser) hereby invites the Bidders (i.e., the Bidders, whose goods and/or software that they offer, are not subject to restrictive measures (sanctions), imposed pursuant to currently enforceable Decrees of the President of Ukraine), to submit your price quotation for the following items:
1. Workstation – 25 pcs.
2. Multi-function device – 16 pcs.
3. Network switch (type 1) – 3 pcs.
4. Network switch (type 2) – 1 pc.
5. Network switch (type 3) – 2 pcs.
6. Network switch (type 4) – 1 pc.
Detailed information regarding the quantity and technical specifications of the goods is set out in Annex 2 to this Invitation.
2. The Quotes must be complete (i.e., they need to include the entirety of the items and their quantity, set out in this Invitation). Incomplete Quotes shall be rejected. Quotes regarding the entirety of items procured shall be evaluated. Contract shall be awarded to the bidder that would offer the lowest evaluated price for the entirety of items.
Bidders shall comply with the following qualification requirements:
· Availability of minimum 5 (five) years of experience in manufacturing and/or selling of similar goods;
· Successful performance of minimum 2 (two) similar contracts for the supply, installation and technical maintenance of the computer equipment, regular system software, worth the minimum amount of $40 thousand.
3. Your Quotations in Ukrainian in the format provided in the Annex 3 "Form of Quotation", as well as supplementary information shall be sent to the following address:
Health Care Department of Dnipropetrovsk oblast state administration
Address:room 150, 2 Oleksandra Polya Ave., Dnipropetrovsk, 49000, Ukraine.
Attention of:N.Y. Budyak – Director of Health Care Department of Dnipropetrovsk oblast state administration.
Tel./ Fax: +38 (056) 742-87-62
E-mail: guoz@adm.dp.gov.ua; копія: dnipro_project@ukr.net; vrv07@ukr.net
Procurement Consultant – R. V. Voloskovets
Tel./ Fax: +38 (056) 770-90-38
In subject field of your message, please quote:SH-1.2.5 Form of quotation
Also by applyingto the above address, the bidders may also receive additional information.
- The deadline for receipt of your Quotation by the Purchaser at the address indicated in the paragraph 4 shall be: January29, 2019, before 4 pm local time.Your price quotation may be submitted by hand, fax or sent to e-mail address above.
5. Your quotation should be accompanied with technical confirmation (technical brochures, user manuals, operating instructions, manufacturer's design and/or production documentation, quality certificates, manufacturer's declarations and any other official documents issued by the equipment manufacturer) or other necessary information for each product item quoted (it is allowed to submit it by fax or e-mail), as well as the names and addresses of the organizations that provide service maintenance in the city of Dnipro, Dnipropetrovsk oblast, Ukraine.
6. Your quotation must be submitted in accordance with the following instructions and according to the attached Contract, according to the Annex 4 “Form of Contract”. Attachment 1 “Terms and Conditions of Supply” makes an integral part of the Contract.
(і) PRICES.The prices shall be in any currency (taxes must be indicated separately) for the Total Cost of Goods at final destination, set out in paragraph 11 “Final destination of goods” of Annex 1 of the Invitation to Quote and shall include all taxes, VAT, customs, duties, inland transportation and insurance, loading and unloading, software installation, set-up and testing at the delivery address. For Supplier that proposed the contract currency other than UAH payment shall be made in UAH at the National Bank of Ukraine (http://www.bank.gov.ua), in accordance with Ukrainian legislation, on delivery at the rate on the date of the Goods Delivery Note signing by both Parties of the Contract.
(ii) EVALUATION OF QUOTATIONS.Offers found to be substantially compliant with the appropriate technical requirements of the Invitation shall be evaluated by way of comparing the total price at final destination, as provided in paragraph (i) above.For evaluation and comparison purposes, the currency of the Quote shall be converted to the currency of the Purchaser’s domicile country (Ukrainian Hryvnia) at sell exchange rate, established by the National bank of Ukraine (http://www.bank.gov.ua).The deadline for the submission of quotations, indicated in paragraph 4 of this Invitation to Quote shall be the exchange rate date.
In evaluating the Quotations, the Purchaser shall determine for each bid the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:
(a) where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
(b) where there is a discrepancy between the unit rate and the total amount resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
(c) if the Supplier refuses to accept the correction, its quotation will be rejected.
(ііі) AWARD OF THE CONTRACT.The award will be made to the firm offering the lowest evaluated total price and that meets the required supply and technical requirements. The contract will be signed with the successful Supplier. The form of the Contract is provided in the Annex 4 “Form of Contract”.
(iv) VALIDITY OF THE OFFER.Your quotation should be valid for a period of forty five (45) days from the deadline for receipt of quotations indicated in Paragraph 4 of this Invitation to Quote.
For more information, please contact:
Health Care Department of Dnipropetrovsk oblast state administration
Address:office 207, 1 Oleksandra Polya Ave., Dnipro, 49000.
Contact person:Roman Voloskovets – Procurement Consultant
Tel.: +38 (056) 770-90-38
E-mail:guoz@adm.dp.gov.ua; копія: dnipro_project@ukr.net; vrv07@ukr.net
7. INSPECTIONS AND AUDITS
7.1 The Supplier shall undertake to follow the entirety of the Purchaser’s instructions, which are not in conflict with the applicable laws of the Services designated country.
7.2 The Supplier shall allow the Bank and/or to the individuals, appropriately authorized by the Bank, to inspect the Supplier’s offices and the entirety of accounts and records, which are related to the performance under the Contract and the submission of the Quote, and, subject to the Bank’s request, to give opportunity to the auditors, appointed by the Bank, to conduct audits of such accounts and records. The Supplier must also ensure that similar permissions are granted to the Bank by the entirety of the Supplier’s sub-contractors and consultants. The Supplier and their subcontractors and consultants must pay attention to Clause 5 “Fraud and Corruption” of the Form of Contract, which reads, inter alia, that the acts intended to materially impede exercising by the Bank of its rights to conduct inspections and audits, constitute a prohibited practice and may result in contract termination (as well as in declaring the Supplier ineligible for participation in the Bank’s projects, pursuant to the Bank’s applicable sanctions procedures).
8. The Bidding will be conducted using the World Bank procurement procedures as specified in the Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers (“Procurement Guidelines”) dated January 2011 (revised in July 2014), and is open to all eligible bidders as defined in the Procurement Guidelines. In addition, please refer to paragraphs 1.6 and 1.7 setting forth the World Bank’s policy on conflict of interest.
9. Please confirm by e-mail the receipt of this invitation and whether or not you will submit the price quotation.
Annexes:
Annex 1 “Terms and Conditions of Supply”
Annex 2 – Technical Requirements
Annex 3 – The Quotation
Annex 4 – The Contract
Director of Health Care Department
of Dnipropetrovsk oblast state administration,
Deputy Head of SMU N.Y. Budyak
