Запрошення до подання цінових пропозицій № SH-1.2.6

INVITATION TO QUOTE

# 1.2.6

Procurement and installation of specialized medical software

for ambulatories of general practice family medicine

July «04» 2016

1.                  The Government of Ukraine received the loan # 8475-UA dated March 19, 2015 from the International Bank for Reconstruction and Development (hereinafter – the “Bank”) for the purpose of implementing Serving People, Improving Health Project(hereinafter – the “Project”).Part of this loan shall be used for making payments under the contract, related to this Invitation to Quote (hereinafter – the “Quote(-s)”).

2.                  Public Health Care Department of Dnipropetrovs’k oblast state administration (hereinafter – “Purchaser”) hereby invites you to submit your price quote for the following items:

3.                  The Quotes must be complete (i.e., they need to include the entirety of the items, set out in this Invitation).Incomplete Quotes shall be rejected.Quotes regarding the entirety of items procured shall be evaluated.Contract shall be awarded to the bidder that would offer the lowest evaluated price for the entirety of items.

The bidders have to comply with the following qualification criteria:

·         Minimum 5 (five) years of experience in developing identical software and/or supplying similar goods;

·         Confirmedsuccessfulimplementationofminimum2 (two) identicalcontractsoverthecourseoftheprevious5 years in the area of supplying, installation and technical support of the specialized medical software.

4.                  Please, send your Quotes in the Ukrainian language in the format, designated in Annex 3 “Form of Quote”, as well as supplementary information, to the following address:

Public Health Care Department of Dnipropetrovs’k oblast state administration

Address:room 101, 2 Oleksandra Polya Ave., Dnipro, 49000.

To:Ms. Nataliia Yuriivna Budyak

Tel./ Fax: 8 (056) 742-87-62

E-mail: guoz@adm.dp.gov.ua; СС: vrv07@ukr.net

5.                  The deadline for receiving your Quotes by the Purchaser to the address, indicated in the paragraph 4 is July 25, 2016, 17:00 local time.Your Quote in the attached format may be submitted by personally, by mail to the above address.Your Quote must be accompanied with adequate documentation and catalogue(-s) and other printed materials or relevant information for each quoted item (may be submitted per e-mail), as well as the names and addresses of the organizations that provide services in the city of Dnipro.

6.                  Your Quote must be submitted in accordance with the following instructions and according to the attached Contract.The attached “Terms and Conditions of Supply”, are integral part of the Contract.

PRICES.The prices must be quoted in any currency for the total cost of services, including all taxes and VAT.In accordance with clauses of applicable Ukrainian laws, the Supplier that shall offer the contract currency other than Ukrainian Hryvnia, shall, subject to acceptance of the services, be entitled to payment in Ukrainian Hryvnia, calculated at the currency exchange rate, established by the National Bank of Ukraine at the moment of signing by both parties of the delivery and acceptance certificate.

(i)           EVALUATION OF QUOTES.Offers found to be substantially compliant with the appropriate technical requirements shall be evaluated by way of comparing the total price, as provided in sub-paragraph (i) above.For evaluation and comparison purposes, the currency of the Quote shall be converted to the currency of the Purchaser’s domicile country (Ukrainian Hryvnia) at sell exchange rate, established by the National bank of Ukraine (http://www.bank.gov.ua).The deadline for the submission of Quotes, indicated in paragraph 5 of this Invitation to Quote shall be the exchange rate date.

When evaluating the Quotes, the Purchaser shall determine for each bid the declared price by adjusting possible arithmetic error margins as follows:

(a) where there is a discrepancy between amounts in figures and in words, the amounts in words shall be considered the correct option;

(b) where is a discrepancy between the unit price and the indicated total price, which is calculated by multiplying the unit price by the total quantity, the declared unit price shall be considered the correct option;

(c) if the Supplier refuses to accept the correction, then their Quotes shall be rejected.

(ii)         AWARD OF THE CONTRACT.The award shall be assigned to the firm that offers the lowest declared price and which offer shall be compliant with the indicated supply and technical requirements.The Contract (hereinafter –the “Contract”) shall be executed with the Supplier that would make the best offer.The form of the Contract is set out in the Annex 4 “Form of Contract”.

(iii)       VALIDITY OF THE OFFER.Your Quote must remain valid for a period of thirty (30) days following the deadline for receiving of Quotes, indicated in Paragraph 5 of this Invitation to Quote.

For more information, please contact:

Public Health Care Department of Dnipropetrovs’k oblast state administration

room 101, 2 Oleksandra Polya Ave., Dnipro, 49000.

Contact person: Ms. Nataliia Yuriivna Budyak

Tel./ Fax:8 (056)742-87-62

E-mail: guoz@adm.dp.gov.ua; СС: vrv07@ukr.net

7.                  INSPECTIONS AND AUDITS

8.1       The Supplier shall undertake to follow the entirety of the Purchaser’s instructions, which are not in conflict with the applicable laws of the Services designated country. 

8.2       The Supplier shall permit the Bank and/or to the individuals, appropriately authorized by the Bank, to inspect the Supplier’s offices and the entirety of accounts and records, which are related to the performance under the Contract and the submission of the Quote, and, subject to the Bank’s request, to give opportunity to the auditors, appointed by the Bank, to conduct audits of such accounts and records. The Supplier must also ensure that similar permissions are granted to the Bank by the entirety of the Supplier’s sub-contractors and consultants. The Supplier and their subcontractors and consultants must pay attention to Clause 8 “Fraud and Corruption” of the Form of Contract, which reads, inter alia, that the acts intended to materially impede exercising by the Bank of its rights to conduct inspections and audits, constitute a prohibited practice and may result in contract termination (as well as in declaring the Supplier ineligible for participation in the Bank’s projects, pursuant to the Bank’s applicable sanctions procedures).

8.                  Please confirm the reception of this invitation by e-mail and further let us know whether you plan to submit the Price Quote.

Annexes

Annex 1 “Terms and Conditions of Supply”

Annex 2 “Terms of Reference”

Annex 3 “Form of Quote”

Annex 4 “Form of Contract”

• Link: http://wb.moz.gov.ua/struktura-proektu/komponent-1_-regionalni-subproekty/dnipropetrovska-obl/procurement.html?action=view&id=108